Living In Sarasota Link Business and Development Link Visiting Sarasota Link Inside City Government Link Online Services Link City Calendars Link

City of Sarasota Home

Submit Questions, Requests, Complaints & Feedback

Commissioners

Charter Officials

City Departments

Other Local Agencies

Police Department

Public Works

Van Wezel Performing
Arts Hall

Sports Facilities—Bobby Jones

Access 19 TV

Finance

Online Services

News & Announcements

InfoGuide

Outside and Inside view of City Hall
  Finance Department
 
Payroll | Monthly Financial Reports | CAFR
Accounts Payable
  The City desires to be a good business partner to its vendors, and has established a goal that all invoices should be paid in a timely manner. The responsibility of this directive falls under the Accounts Payable department, which has developed and implemented procedures to insure that payments are issued accordingly. Most goods and services are procured utilizing a purchase order. Standard City payment terms are net 30 days. The Department acquiring the goods and services must initially authorize payment. The City pays by invoice, not by statement. The information outlined below is designed to prevent delays in processing invoices for payment.

 
I In order to obtain payment for goods/services provided, an original invoice must be submited to the City department receiving the goods or service. The invoice must include the following:

A. Vendor Information
The name of the business organization (as specified on the Purchase Order)
Date of invoice
Invoice number
Federal identification number

B. City Information
City Purchase Order Number
Receiving Department Name

C. Goods or Services Provided
Description
Quantity

D. Pricing Information
Unit price of the goods, services or property provided
Extended total price of the goods, services or property

II New vendors are required to complete a Form W-9 if we do not have a recent W-9 on file. If a vendor does not invoice in the same name as the name that appears on the purchase order, or if the tax identification number provided to the Purchasing Department differs from that on the W-9, a delay in payment will occur until the matter is resolved. Therefore, it is important that the Purchasing Department receives correct information from vendors. You may contact our Purchasing Department.

III If you have any questions regarding payments, please call our Accounts Payable Administrator, at (941) 365-2200, extension 4210.

IV The City is tax exempt and does not pay Florida State sales tax. Our Florida tax exempt # is 68-00-044687-54C.
   
   
   
   
 
   
Frequently Asked Questions Site Map
Contact Us - send us an email
City of Sarasota address: 1565 1st Street, Sarasota, FL, 34236, www.sarsotagov.com
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.