The Records Management Division of the City Auditor and Clerk's Office is charged with a variety of duties and responsibilities related to the creation, maintenance and final disposition of the City's public records.

Inactive records are maintained at the City of Sarasota's Central Records Facility, located at 1761 12th Street. The Central Records Facility currently stores over 3,500 boxes of records, 400 rolls of microfilm, 30,000 microfiche, 1,250 video tapes, and other assorted storage media such as CD/ROM and magnetic media. The Records Manager also assists City departments in the management of active records, electronic records, copy control, and policy development.

Collateral duties of the department include: assist in the live television broadcast of City Commission meetings, managment and disposition of the City's Administrative Regulations, Codification of all City Ordinances into both the City Code and Zoning Code, management of the Clerk's active filing system, and administration of the City-wide automated records management application.