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Compensation
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Rules
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| Personnel
Rules and Regulations |
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RULE
5 - ELIGIBILITY LISTS
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5.1
Purpose:
The purpose of eligibility lists is to have on record the
names of persons eligible for appointment to each class or grade
in the combined Classified Service of the Civil Service and
General Personnel System.
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5.2
Types of Eligibility Lists:
There shall be four (4) kinds of eligibility lists for a class
of positions:
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Re-employment
List
Transfer List
Promotion List
Employment List (original entrance)
Open Competitive
Open Competitive
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5.3
Establishment and Use of Eligibility Lists:
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A. |
Eligibility
Lists: The Civil Service Board and/or the Director
of Human Resources shall, subject to these Rules and Regulations,
establish for a class of position lists of those eligible
for consideration for appointment from re-employment lists,
transfer lists, and from the results of promotional and
employment examinations.
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B. |
Time
Limit : No name shall remain on an eligibility list
for more than one (1) calendar year, unless extended in
writing by the Civil Service Board for Civil Service or
the City Manager or City Auditor and Clerk, for their
respective employees for the General Personnel System.
Such extensions shall not be more than one (1) additional
calendar year.
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C. |
Duration:
The names of those eligible shall remain on an eligibility
list for the duration of the list unless removed for cause,
as covered in these Rules and Regulations, or by reason
of receiving a permanent appointment.
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D. |
Temporary
Appointment: When an eligible candidate, whose name
appears on an eligibility list, is appointed to fill a
temporary position, for which no eligibility lists exists,
his name shall continue to be certified on such eligibility
list as a candidate for permanent appointment.
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E. |
Mandatory
Removal: The name of an eligible candidate shall be
removed from promotional lists if he is demoted or if
he resigns.
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F. |
Personal
Removal: An eligible candidate may waive certification
within these Rules, for any reason or period he may specify,
at which time his name shall be removed.
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G. |
Amendment
of Lists: An eligibility list may be amended as follows:
| (1) |
Addition:
An existing list of eligible candidates may be merged
with an existing list of eligible candidates who
have qualified in subsequent examinations, the lists
to be merged in the order of the relative earned
ratings.
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| (2) |
Removal:
An eligible candidate who has been considered for
appointment three (3) times by one (1) or more Department
Heads without receiving appointment, or who has
declined appointment three (3) times to one (1)
or more departments, shall be removed from an eligibility
list.
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H. |
Restoration
to Lists After Removal: An eligible candidate may
have his or her name restored to an eligibility list when
the cause for removal no longer exists or when an error
was made in the removal process.
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I. |
Cancellation
of Eligibility Lists: An eligibility list may be canceled
by the Civil Service Board/Director of Human Resources
at such time as the list becomes unsatisfactory because
of a high percentage of unavailable or inactive eligible
candidates, changes in qualifications standards, or for
such other reasons as may be established in the best interest
of the City.
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5.4
Police Department Eligibility Lists:
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A. |
Inspection
and Publication of Lists: Eligible lists shall be
open for public inspection at the Department of Human
Resources. Copies thereof shall be furnished to the Chief
of Police for posting within the department at the time
of the establishment of such a list. The names of persons
who do not pass the examination or group of examinations
shall not be published.
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B. |
Amendment
of Lists: If at any time, after the creation of an
eligibility list, the Board has reasons to believe that
any name appears in an incorrect order, or that any person
should be disqualified for appointment because of ineligibility
developed subsequent to his or her name having been placed
on the list (because of errors disclosed in computing
his or her examination, merit rating, or false statements
made in his or her application, or for other reasons shall
be notified by the Director of Human Resources and given
an opportunity to discuss the sequence of eligibility.
If such person shall fail to appear or if upon being heard,
shall fail to negate the cause, then his name shall be
rearranged to its proper place on the list or removed
as circumstances may require.
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C. |
Change
of Address of Candidate: Each person whose name appears
on an eligibility list shall file with the Department
of Human Resources written notice of any change of address.
Failure to do so may cause his or her name to be removed
from the eligibility list.
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D. |
Removal
from Eligibility List: The name of any person appearing
on any eligibility list may be removed by the Board if
the candidate fails to respond within three (3) days of
a notice of certification, or declines an appointment
without reasons satisfactory to the Chief of Police, or
if he cannot be located by the postal authorities. In
case of such removal, the Department of Human Resources
shall notify the candidate affected at his last known
address. The person so removed may be reinstated only
if a satisfactory explanation of the circumstances is
made to the Chief of Police.
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E. |
Certification
of Eligibility Lists: Eligibility lists shall become
effective upon action by the Board certifying that the
list was legally prepared and represents the relative
ratings of the persons whose names appear thereon.
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F. |
Notification
of Eligibility: When a person whose name appears on
an eligibility list is certified for a specific grade
or class, written notices directing the person certified
to report for an interview with the Chief of Police shall
be mailed to him at his last known address.
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G. |
Limitation
Selection from Eligibility List: No person shall be
certified by the Board from an original eligibility list
more than three (3) times to the Chief of Police.
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H. |
Removal
from Promotional Eligibility List: The Department
of Human Resources may remove the names of candidates
from the Promotional Eligibility List who have been certified
for appointment and have been passed over three (3) times.
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I. |
Types
of Eligibility Lists:
| (1) |
Re-employment:
A general re-employment list for each class of positions
shall be maintained by the Department of Human Resources
. The list shall consist of the names of persons
who have occupied positions in such class in the
Classified Service as permanent employees and who
have separated from the Classified Service without
misconduct on their part. The names of probationary
employees who have been laid off from positions
in such classes may be placed on the re-employment
list for that class. Such names shall follow the
names of all permanent employees. No name shall
remain on such list for more than one (1) calendar
year except as provided for herein.
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| (2) |
Transfer:
Qualified, permanent City employees in a specific
class of work shall request in writing to the Department
of Human Resources to be placed on an Eligibility
Transfer List for his or her position and the Director
of Human Resources shall maintain the transfer list
in accordance with these Rules and Regulations.
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| (3) |
Promotion:
The promotional list shall be compiled after each
promotional examination, and shall include only
those persons who have achieved passing scores in
the applicable examination, and the names of the
eligible persons shall be arranged in order of the
rating received.
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| (4) |
Entrance
(Competitive): This list shall be compiled on
the basis of open competitive examinations, and
shall include only those persons who qualify themselves
by meeting the minimum requirements for entrance
into the Civil Service as shall be determined by
the Chief of Police with the approval of the Board.
Names shall be listed in the order of the final
earned ratings (written examination/agility test)
of each eligible person. Final earned rating shall
be determined by the ratings on all phases of the
examination according to weights for each part as
established by the above procedure and as announced
by the Board in advance of giving examinations.
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J. |
Combining
of Lists: Whenever it becomes necessary to hold a
subsequent examination to obtain additional eligible candidates
for either or both the Entrance or Promotional Eligibility
Lists, the Department of Human Resources shall combine
the existing list with the new list for the same class
by arranging the eligible names as provided in Rule 5.4.I.
(3) and (4) of these Rules.
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K. |
Listing
of Examinees with Equal Averages: When two (2) examinees
have equal averages on the original entrance examinations,
their names shall be arranged on the list according to
date of receipt (date/timestamp) of the application in
the Department of Human Resources; if this is the same,
alphabetically.
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L. |
Expiration
of Lists: Entrance, Promotional, Transfer and Re-employment
Eligibility Lists shall expire one (1) year after posting
of such lists. Where lists have been combined, said combined
lists shall expire one (1) year from date of combining
the old and new lists; provided that, Department of Human
Resources with the approval of the Board, may extend all
lists mentioned in this sub-section for not more than
one (1) additional year.
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M. |
Selection From More Than One Eligibility List:
| (1) |
Appointment:
Where there is more than one (1) list from which
an appointment may be made, the Chief of Police
may request that the certification be made from
either of such lists or that such lists be combined
and the certification made from the combined lists.
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| (2) |
Promotion:
The Chief of Police may request a second eligibility
list if it is determined that the initial list of
candidates lack the required skills, abilities and
knowledge to satisfactorily qualify for promotion.
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